Property management automation
Let the coordination happen automatically.
Property management automation for Ontario teams, connecting repetitive communication and admin between tenants, vendors, managers and the software you already use.
We find the hours first. You decide what gets built.
Experience
We’ve run property operations ourselves.
Since 2023 our founder has handled tenant communication, maintenance coordination, contractor scheduling and rent tracking for a residential rental portfolio — so we build for how property work actually happens.
Where the time goes
The work between the doors.
Tenant requests come from everywhere
Emails, calls, texts, forms and portals create scattered work for staff.
Maintenance handoffs slow down
Requests need to be categorised, assigned, followed up and closed out manually.
Leasing follow-up gets missed
Prospects expect fast replies. Delayed follow-up can mean lost showings and vacant units.
Reporting takes too long
Owner updates, inspection notes, invoices and maintenance summaries often require manual formatting.
What gets automated
Built around your property workflow.
Tenant inquiry intake
Requests from email, text, portal and forms gathered into one place and routed.
Maintenance triage
Requests categorised by type and unit; possible emergencies go straight to a person.
Person approves
Vendor coordination
The right vendor notified with details and photos; confirmations tracked.
Access coordination
Entry windows confirmed between tenant and vendor without the phone tag.
Leasing follow-up
Inquiries answered after hours and prospects reminded about showings.
Owner reporting
Monthly owner reports assembled from your property data, reviewed before sending.
Person approves
One workflow, end to end
From tenant request to owner update.
Illustrative example
- Trigger — something arrives
- Automated by Taskless
- Needs a person
“Kitchen sink leaking.” The message arrives from Unit 3B through whichever channel the tenant used.
Tenant request received
“Kitchen sink leaking.” The message arrives from Unit 3B through whichever channel the tenant used.
Run log
- Waiting for the next request…
Your version of this workflow looks different. We’ll map it with you — free, in about 30 minutes.
Map my workflowYour tools
Your tools stay. Your team stays in charge.
Connected where your systems allow.
- Property management software
- SMS & WhatsApp
- Tenant portals & forms
- Spreadsheets
- Accounting
Taskless doesn’t claim to plug into every system. Software is connected where its available APIs, email workflows or supported integration methods allow — and if something can’t be connected, you hear that in the assessment, not after the build.
Emergencies and safety calls always reach a person.
Taskless handles the coordination around maintenance, never the judgment. Possible emergencies and anything safety-related are escalated to your team immediately.
- Emergency keywords escalate instantly
- Priority set by a person
- Owner reports reviewed before sending
FAQ
Straight answers.
Something else on your mind? Ask us directly.
Does it work with our property management software?
How are emergencies handled?
Can it handle after-hours leasing inquiries?
What does it cost?
You’ll talk to Shaan, the founder.
Free 30-minute assessment
Find the coordination work your team shouldn’t be doing.
In a free assessment, we map how work moves through your properties and show you where the hours go. No commitment.
No commitment. Prefer the phone? +1 (639) 994-3963